Buyer Guidelines

Practical details for a smooth one-to-one meeting experience

In order to make your one-to-one meetings as relevant as possible, we give you the opportunity to learn about attending experts, and whether they can provide what your projects require, before you choose who to meet.

We do this via The Waiting Lounge, our online matchmaking portal.

You simply sign up to The Waiting Lounge and complete three short steps to request meetings with exactly who you want to meet:

Step 1:

Complete a questionnaire about your company, upcoming projects, and what you are looking to source.

Step 2*:

View recommended and matched experts interested in your solutions, and get notified by email as new experts register (NB: not all experts on The Waiting Lounge are registered for the summit; if they are registered, this will be indicated)

Step 3:

Select registered experts to meet with at the International Railway Summit. You can also let us know which conference sessions you are most interested in attending and we will avoid scheduling meetings during those sessions.

Please complete steps 1 and 2 of The Waiting Lounge by Friday, 18 January 2019. You can join The Waiting Lounge and complete steps 1 and 2 at

Step 3, meeting selection, will open a few weeks before the summit; you will be notified when this step has been opened.

Your meeting schedule

Shortly after the meeting selection process has opened you will be able to view your provisional meeting schedule online. You will be sent separate login details for accessing your schedule.

You will be able to pick up your final meeting schedule at the summit information desk on the morning of Thursday 21 February 2019.

You will be notified of changes to the meeting schedule made during the summit by text or in person, and the online schedule will be updated as soon as possible.

During event

Please ensure that your one-to-one meetings start and end on time.

What to do if you want to reschedule a meeting onsite

If you need to reschedule a meeting please let one of the organising team know. We will do our best to ensure it takes place at a time suitable for both parties.

It is preferable that you submit the below mentioned material as soon as you register for the summit but no later than Friday, 18 January 2019. We may not be able to include your details in the delegate pack, which is distributed to all participants at the summit, if it is submitted after 18 January.

  • Company logo (high resolution, ideally in eps format).
  • Company profile (around 100 words).
  • Delegate profile (100 words maximum).
  • Delegate photo (high resolution in jpg or png format).
  • Company website link.

The summit begins on the afternoon of Wednesday 20 February with visits to local rail facilities, including guided tours, presentations and hands-on demonstrations, showcasing new technologies and the best practices of the region.

Full details of the technical visits will be confirmed soon.

Registration deadline

Delegates will be contacted regarding booking their places.

We will shortly open registration for the visits. Places will be limited and booked on a first-come-first -served basis. We will inform delegates when registration opens. The deadline for registration is 13 February 2019.

The 7th International Railway Summit will take place at the Steigenberger Frankfurter Hof hotel in central Frankfurt.

International Railway Summit is a three-day networking event. Most delegates stay at the venue hotel for an enhanced networking experience.

We offer delegates a preferential rate for rooms at the venue hotel.

We recommend that you reserve your room as soon as possible to avoid disappointment.

VIP Buyer delegates

VIP Buyer delegates receive two free nights (the nights of the 20th and 21st of February 2019) at the venue hotel. If you require further nights you can book them as detailed below, and pay for the extra nights at checkout from the hotel. We will ensure that you stay in the same room throughout your stay.

Hotel details:

Hotel Steigenberger Frankfurter Hof Am Kaiserplatz, Bethmannstraße 33, 60311 Frankfurt am Main, Germany

How to book:

Superior Single Room €195.00 per night with breakfast incl. VAT (€180.02 excl. VAT) Arrival: from 2 PM (Early Check-In for an additional charge possible) Departure: until 12 AM (Late Check-Out for an additional charge possible)

If delegates want to use the requested room as a double room, there is a supplement per night of €25.00.

Delegates can upgrade for the Grand Deluxe room from a Superior Single Room for a surcharge of €80.00 per room and night.

Please reserve your room as soon as possible to avoid disappointment

For more information on the venue hotel, please visit here.